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Withdrawal Procedures

Withdrawing from Goldfarb School of Nursing at Barnes-Jewish College may have both academic and financial aid consequences. You are encouraged to understand the consequences before you decide to withdraw. If you decide to withdraw, you must follow established withdrawal procedures beginning with completion of a Withdrawal Form available from your academic advisor.


To formally drop a course and have that action properly reflected on an academic transcript, a Drop/Add Form must be completed with your academic advisor. Notifying the instructor or not attending class does not constitute withdrawal. (NOTE: Withdrawals may affect student financial aid, loans, scholarships, and VISA status for international students.)

The following guidelines must be observed:

  • Students may withdraw from a nursing course: on or before the last business day of the 5th week for a 7-week course; on or before the last business day of the 7th week of a 10-week course; on or before the last business day of the 10th week for a 14-week course. A course withdrawal during these time frames does not impact the GPA; however, it will count as a course attempt.
  • After the 5th week of a 7-week course; the 7th week of a 10-week course; the 10th week of a 14-week course a student may only withdraw for a serious, non-academic reason or hardship (that has occurred during the last weeks following the withdrawal period). This withdrawal can only be granted by the Assistant Dean for the Program.
  • Pre-licensure students may only withdraw from two (2) nursing courses during their program of study. After a second withdrawal the student will receive all grades earned.
  • Students may only withdraw once from any Goldfarb School of Nursing course.
  • Students may only attempt a course twice.

Clinical Courses:

  • A student enrolled in a clinical course will receive an immediate course failure, which will appear on the transcript if one of the following occur, but is not limited to:
    • Violations of personal integrity or academic standards occur
    • One no-call/no-show for clinical or clinical labs
    • Absence from clinical/practicum orientation
    • Clinical/Practicum outcomes cannot be successfully met

Consequences of the above will result in a clinical grade of unsatisfactory (UN); course grade of failure (F); and the student may no longer attend class or clinical/practicum.

  • A clinical failure at the end of a 7 week rotation in a 14 week course constitutes and will be recorded as a course failure, which will appear on the transcript. The student may not withdraw from the course.


According to the policies of Goldfarb School of Nursing at Barnes-Jewish College, students who wish to formally withdraw from a course and have that action properly reflected on an academic transcript must complete a “Drop/Add Form.” However, there are times when a student, due to a variety of reasons, cannot or will not withdraw from a course(s) and a member of the College staff or administration needs to withdraw the student without his/her signature. The memo/e-mail explaining the circumstances for requesting the administrative withdrawal must be attached to the copy of the Drop/Add Form which is placed in the student’s file. This “Administrative Withdrawal” can be authorized by any of the following Barnes-Jewish College administrators:

  • Associate Dean for Student Programs
  • Associate Dean for Administration
  • Associate Dean for Academic Programs
NOTE: Withdrawals may affect student financial aid loans, scholarships, and VISA status for international students.

FORM: The standard Drop/Add Form can be used to administratively withdraw a student from the course(s). The Associate Dean can sign the form on the line designated for “Advisor/Dean.” All offices will be notified as indicated on the standard form.

How Withdrawing Affects Your Financial Aid

If you complete 60% or less of the term prior to withdrawing, you may be required to repay a substantial portion of your financial aid.

Return of Funds

The Federal Return of Title IV Funds policy mandates that students who officially or unofficially withdraw from all classes may only keep the financial aid they have “earned” up to the time of withdrawal. State and institutional programs require similar treatment. Financial aid funds that were disbursed in excess of the amount “earned” must be repaid.

Financial aid in excess of the amount “earned” is reduced in the following priority:

  1. Federal Direct Unsubsidized Loan
  2. Federal Direct Subsidized Loan
  3. Federal Direct Graduate PLUS Loan
  4. Federal Direct Parent PLUS Loan
  5. Federal Pell Grant
  6. Federal Supplemental Educational Opportunity Grant (SEOG)
  7. Institutional and departmental funds
  8. Private financial resources

Calculations are done on a case-by-case basis after the withdrawal date is established.

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