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Privacy and Retention of Records


The Family Educational Rights and Privacy Act (FERPA) - Know Your Right to Privacy

The Family Educational Rights and Privacy Act (FERPA) grants students certain rights with regard to their education records and privacy. These rights include:

1. The right to inspect and review education records. The College must provide a student with an opportunity to inspect and review their records within 45 days following its receipt of a request. A student should submit a written request that identifies the record(s) the student wishes to inspect to the enrollment manager, dean, head of the academic department, or other appropriate official. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to seek to amend education records. A student has the right to request that inaccurate or misleading information in their records be amended. To request that a record be amended, the student should write the College official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the College decides not to amend the record, the College must inform the student of their right to a hearing on the matter. If, after a hearing, the College still decides not to amend the record, the student has the right to insert a statement in the record setting forth their views. That statement must remain with the contested part of the student’s record for as long as the record is maintained. A student may not use this procedure to challenge a grade, an opinion, or a substantive decision made by the College about the student.

3. The right to consent to disclosure of personally identifiable information from education records (except in certain circumstances). The College may not disclose personally identifiable information (PII) from a student's records to a third party unless the student has given written consent. There are a number of exceptions to this general rule. One of the exceptions allows “school officials” within the College to obtain access to PII contained in records provided that they have “legitimate educational interest” in the information.

School Official: a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted as its agent to provide a service instead of using College employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing their tasks.

Legitimate Educational Interest: the official needs to review a record in order to fulfill their professional responsibilities for the College.


4. The right to file a complaint with the Family Policy Compliance Office regarding an alleged failure by the College to comply with FERPA. A complaint must contain specific allegations of fact and be submitted to the Office within 180 days of the date that the student knew or reasonably should have known the FERPA violation occurred. A student may obtain a complaint form by calling (202) 260-3887. Completed complaint forms should be mailed to the Office at the address below:


Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-5901 

Directory Information Notice: Directory Information concerning students may be released unless the student specifically requests that such information be withheld. The College recognizes Directory Information to include: a student’s name, address, telephone listing, electronic mail address, date and place of birth, level of education, major field of study, participation in officially recognized activities and sports (not applicable at Goldfarb School of Nursing), height and weight of athletic team members (not applicable at Goldfarb School of Nursing), dates of attendance, fulltime/part-time status, degrees, honors and awards received, photograph, and the most recent previous education agency or institution attended by the student. All students must inform the Office of the Registrar before the end of the two-week period following the first day of classes if they wish that any or all of the information designated as Directory Information not be released. If a student selects to prevent disclosure, the student’s name may not appear on the Dean’s List or the graduation program. Note that nonconsensual disclosures under FERPA are permissive so that the College is not required to disclose information based on a third-party request and may choose not to do so, or may choose to limit the disclosure to specific parties, for specific purposes, or both.

If you wish to not have your directory information released, please check the box at the bottom of the FERPA form and submit it to the Registration Department.

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